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 Duration 14 hours (2 days)

Course Outline

Session 1 – Virtual (2 hours): Communication and Organization with Google Workspace

  • Gmail: Strategies for email organization and productive utilization
  • Google Calendar: Event creation, setting reminders, scheduling meetings, and managing shared calendars
  • Google Meet: Initiating video calls from Gmail and Calendar; utilizing collaboration features such as chat, recording, and screen sharing
  • Practical activity: A workday simulation using Gmail, Calendar, and Meet to coordinate team activities

Sessions 2, 3, and 4 – In-person (12 hours total): Productivity and Collaboration in the Cloud

  • Google Drive: Creating, organizing, and searching for files; sharing documents and managing access permissions
  • Google Docs: Building collaborative documents; employing comments, suggestions, and revision tracking
  • Google Sheets: Implementing basic formulas, pivot tables, and charts; engaging in real-time collaboration
  • Google Slides: Designing online presentations; executing team-based presentation workflows
  • Communications – Chat/Gemini: Overview and practical usage of these tools
  • Practical activity: A group project where teams create a Drive folder containing a document, spreadsheet, and presentation that integrate AI capabilities

Additional Components

  • Video tutorials covering each tool
  • Virtual practical activities: - Preparing a weekly schedule in Calendar - Developing a collaborative report in Docs - Designing a simple dashboard in Sheets - Recording a short presentation in Meet using Slides
  • Final online evaluation: questionnaire

Summary and Next Steps

Requirements

  • Basic computer literacy
  • General familiarity with standard office productivity software
  • Readiness to engage in practical group-based exercises

Audience

  • Staff members aiming to elevate their digital competencies
  • Academic and administrative professionals
  • Teams seeking to enhance communication and collaborative workflows via Google Workspace

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