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 Duration 14 hours

Course Outline

Intro to ChatGPT and Fundamentals of AI

  • Grasping AI concepts and natural language processing
  • Identifying the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: Free versus subscription tiers

Utilizing ChatGPT for Report Summarization

  • Methods for condensing large documents
  • Differences between extractive and abstractive summarization
  • Practical exercise: Summarizing meeting minutes and policy documents

Using ChatGPT for Brief Development

  • Creating executive summaries
  • Structuring briefs that are concise and professional
  • Practical exercise: Converting a detailed report into a one-page brief

ChatGPT for Administrative Communication

  • Drafting professional emails and internal memos
  • Refining tone, clarity, and brevity
  • Practical exercise: Revising administrative correspondence

Optimizing Tasks with ChatGPT

  • Automating repetitive text-based tasks (such as reminders and follow-ups)
  • Developing templates for common administrative requirements
  • Practical exercise: Creating reusable prompts for daily duties

Techniques for Productivity Enhancement

  • Strategies for saving time with ChatGPT
  • Organizing and prioritizing tasks using AI assistance
  • Practical exercise: Establishing AI-supported workflows

Embedding ChatGPT into Office Processes

  • Utilizing ChatGPT alongside office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: Streamlining daily administrative tasks with AI support

Recap and Future Directions

Requirements

  • Foundational knowledge of basic computer skills
  • Practical experience with word processing software
  • Familiarity with email systems and online collaboration platforms

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals looking to adopt AI tools for productivity gains

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